physical data flow diagram using lucidchart B u s i n e s s F i n a n c e
This project consists of taking a written business case and translating it into a DFD and Flowchart, as well as providing a control matrix for the flowchart. The cases are from the textbook and are listed on the group signup page.
Lucid Chart will allow you to build both DFDs and Flowcharts. You can signup for free LucidChart accounts at: https:// class=”redactor-invisible-space”>
Only one team member needs to submit the following items. Please make sure all team members are listed at the top of the 1 page analysis. For your case, provide the following:
- Prepare a table of entities and activities.
- Draw a physical data flow diagram using LucidChart.
- Draw a systems flowchart, annotated with both present and missing controls using LucidChart.
- Prepare a completed control matrix. Make sure to assign controls to specific goals.
- Provide a 1 page analysis of the case. This analysis should include a conclusion on whether the process, as described, is efficient and effective. Use the results of steps 1-4 to support your conclusions.
CASE A: PureProducts Company (Accounts payable and cash disbursements processes)
The PureProducts Company sells medical supplies to hospitals, clinics, and doctors’ offices. PureProducts uses an ERP system for all of its business processes. PurePro- ducts employs the following procedures for accounts payable and cash disbursements.
The accounts payable (AP) department receives invoices from vendors. An AP clerk enters the PO number from the invoice into the computer, and the computer displays the PO. The clerk then keys the invoice data. The computer matches the invoice data with data on the PO (purchase and receipt data). If there are price or quantity variances of more than 5 percent, the invoice is routed, via workflow, to a purchasing agent for approval. Once validated (by the computer and, if necessary, purchasing), the computer records the invoice (i.e., accounts payable) and updates the PO and general ledger master data.
Every morning, the accounts payable department reviews open invoices (i.e., accounts payable) to determine if they should be paid. An AP clerk selects those invoices that are to be paid, and the computer prints a check in the accounts payable department and updates the accounts payable and general ledger master data. Accounts payable mails the check to the vendor.